OLD DO NOT USE!!! Working with Live Conversations in Groupon

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Live Conversations in Groupon are conversations from the Groupon FAQ page that got escalated from a chatbot. These escalated conversations will not be handled in Salesforce to improve the experience for both customers and agents and to better integrate with the bot.

Collaboration — AI Chatbot Pilot

Join the AI Chatbot Pilot Google Space, which we will use to collaborate among all agents, team leaders, and Salted CX team members. We hope that having this space will help resolve any issues more quickly.

Please add your feedback and suggestions to this Chatbot Observation tracker.

Ask Your Team Leader for Help

When you as frontline agent need to escalate a conversation to your SME/TL, follow these steps:

• Copy the web address of the conversation that you are currently handling, using Ctrl + C

• Go to the AI Chatbot Pilot space

• Write a message in this format: @Available TLs/SMEs — the below contact requires supervisor assistance. Kindly assist. https://groupon.eu.salted.cx/live/de770443-50bb-40c6-9e12-a90597390238

Ask Salted CX for Help

When you have a question about how the application works or you experience an issue, mention one of the following people in the collaboration Google Space:

• e_kvostra@groupon.com — Květa Vostrá

• e_vslovacek@groupon.com — Václav Slováček

• e_aberes@groupon.com — Adam Beres

Please describe in detail what you need to help with.

Starting Your Work

When starting work, follow these steps:

You manage your status in Salesforce.

• Set the status within Salesforce to Open (Salted CX). The status is used to measure adherence and even when you do not handle conversations in Salesforce you have to switch update it there.

• Go to groupon.eu.salted.cx/live

• Login if asked to using Groupon Okta

If you cannot see the Live tab in the top left corner, try logging out by clicking the user icon in the top right corner and then selecting 'Logout’. Then try to visit groupon.eu.salted.cx/live again. If you still do not have access to the Live tab, reach out to our collaboration Google Space to enable the feature for you.

Finishing Your Work

When wrapping up your work, it's possible that you still have conversations in progress. Make sure you will not leave the customers hanging.

• Go though My conversations until you have 0 items conversations there

• If the conversations need somebody to finish them press Request help

• Click Leave (you can click Resolve if the customer request got resolved)

• Choose the reason why you are leaving the conversation

If you do not need to review the conversations, you can leave conversations all at once:

• Click the number next to My Conversations

• Choose the reason from the list

What customer requests do you handle?

You are focused on two sets of customer requests:

• Chat Escalations from bot in Salted CX — You will handle chat escalations from Groupon AI chatbot. In case the bot does not know how to resolve the issue. You will handle those from Salted CX Live Conversations.

• Emails in Salesforce — You handle emails in Salesforce as usual. Work on emails when you have no conversations waiting.

Picking Conversations

You see conversations in which you participate in the My Conversations section in the left-hand navigation.

When joining conversations:

• Make sure number of conversations in My Conversations is at most 3. Do not join more conversations if you have already 3 in My Conversations. You see the number of conversations you are participating in next to the title .

• If you participate in two or less conversations check whether there are any conversations in Needs help section. To join a conversation click the Join button . You cannot view a conversation before joining. Handling time is measured from the moment you join the conversation.

New Messages in Conversations

Live Conversations notify you of new messages. So, if you have a different browser app open, you know you might need to return to the customer.

In the browser tab, you can see the following symbols:

• Full circle ● — There is a new message in the conversation that is open in the tab.

• Empty circle ○ — There is a new message in a conversation in your My Conversations list that is not focused in the tab.

• Raised hand ✋ — There is no new message. However there is a conversation that needs help that you can join and help the bot or a fellow agent.

Directly in Live Conversations, you can see the number of new messages in My Conversations right in the navigation.

How to Handle a Conversation

Please read this detailed article on using Salted CX Live Conversations, which covers the overall interface.

When resolving, pick one of the following reasons:

• Denied Refund

• Denied Refund - Goodwill Credits

• Escalated Internally

• Info to Customer - Account

• Info to Customer - Checkout

• Info to Customer - Redemption Instructions

• Info to Customer - Refund Status

• Info to Customer - Terms of Use

• Info to Customer - Wait

• Redemption - Confirmed Instructions

• Redemption - Sent Voucher

• Redirect - Merchant

• Refund - Credits

• Refund - Link

• Refund - Original Method

• Waiting for Customer - Info Needed

• Other

When leaving a conversation, use the following reasons:

• CX requires supervisor assistance – SME/TL is handling the customer

• Abusive customer — our policy allows to ignore a customer due to their behavior.

• Going for a break — you have to take a break.

• Going home — your shift ends but the conversation is still not resolved.

• Other reason — none of the above. Use sparingly.

Do not pick any other reasons. The reasons are used in analytics to monitor performance. If you miss a reason that you need to use for your work, ask your Team Leader to add it.

Cyclops

To open Cyclops, click on the Cyclops button below the reply text field. The button will open Cyclops with the current deal in a new browser tab or window.

Previous Conversations

You can also click Journey to view previous conversations with the customer. From the customer journey, you can then open a Salesforce case related to the conversation by using the cloud button at the beginning of the conversation.

If the customer has no history of conversations, there may be no customer journey available. Live Conversations are loaded approximately every 15 minutes, so you might not see the entire conversation in the journey yet.

Escalations

Use the following ways to escalate conversations:

Request Help — Use only when you need help from SME/TL.

Share Link — Open the browser's address bar and share the link to the conversation with a specific person in Google Chat, or share the link in our shared Google Space and mention the people to include in the conversation

To MO — Creates a Salesforce case for Merchant operations with the transcript of the current conversation. After you inform the customer that you have escalated their request, click Resolve and choose Escalated Internally outcome from the menu.

Order ID — this button copies the order ID to your clipboard. So when you need to paste it into some other system such as Salesforce.

Merchant operations

After the conversation is escalated to merchant operations using the To MO button, the transcript is available in the created case. From that moment, the resolution is completely handled in Salesforce.

All follow-up conversation with the merchant from that point happens in Salesforce. When it is necessary to inform the customer about the outcome of the conversation with the merchant, Salesforce is also used.

Performance Tips

Write two dots .. to expand and improve your reply. For example, type no.. and Salted CX will politely reject the customer. Type thx.. and Salted CX will thank the customer, considering the context. Type order number?.. and Salted CX will ask politely for the order number. You still have a chance to review the reply before sending.

Use the “working on it button”. Salted CX will automatically send the customer a predefined message that you are working on their issue.

Use Prepared Replies. Search by shortcuts and the replies’ content to find a prepared reply. You still have a chance to review the reply before sending.

Other Participants

Live Conversation enables many participants to join the same conversation. If someone other than you is engaged in the conversation, you will see blue or yellow +1, +2, etc. text in the navigation.

Blue is the number of the agents other than you.

Yellow is the number of external agents (merchants). Merchants will get access to Live Conversations in the future.

You can see who exactly is in the conversation in the tooltip, or you can click on any conversation to open a join screen and see the names of the engaged agents.

If Help Needed contains a conversation that shows involvement of another agent:

• If you are a senior agent join the conversation to help a fellow agent. This helps to unblock them to handle other customer requests.

• If you are a junior agent avoid joining those as they may be more complex cases.

Use Zingtree to Find Snippet ID

Prepare

You will use this case to retrieve the Zingtree snippet to send to customers. You can use it for every conversation in Zingtree. Bookmark it and reuse it. Do not close it.

To create the placeholder case:

1. Go to this link https://zingtree.com/live/738905624?tree_id=738905624000#1

2. Fill your groupon email address into Your Email Address field

1. Click on CS Case Creation button

2. Provide any text into Name your request and Describe your request fields

1. Set Country to US

2. Click the Continue button

3. Click Copy Case Link button

1. Open the copied link in you browser

2. Click on the down arrow button in the tab of the case

1. Click Pin Tab menu item to keep the tab always visible

2. Go to case Details tab
   

3. Click Status menu

4. Click Closed menu item to make sure the case is not assigned to customer support

5. Click Save button

Now you have your case ready for using Zingtree to get snippets.

Use the Case to Retrieve a Salesforce Snippet

To get a response to the customer from the Zingtree follow these steps:

1. Click the Order ID button to copy order ID from the conversation

1. Switch to Salesforce

2. Click pencil icon next to Order ID in Salesforce

1. Paste the Order ID to the text field from your clipboard

1. Add Web Email.

2. Click Save button

3. Click Sync Order & Customer Info button
   

4. Click on Done button

5. Now navigate Zingtree to find the answer to the customer request

1. Use the instructions at the end of the Zingtree path to respond to the customer

When Customer Reaches out About Salesforce Case

Open Salesforce and locate the case to understand the context of the customer’s request.

1. Go to Salesforce cases https://groupon-dev.lightning.force.com/lightning/o/Case/list

2. Search for the case number

1. Click on the case

Where did my features go?

Grouptimize — Simply write what you would write in Grouptimize directly into the reply field, and then type two dots .., Live Conversations will improve your reply right in the reply text box. You still have an opportunity to review the proposal before sending it to the customer.

Case number tracking in Google Sheets — You do not track conversations that you join in Live Conversations. We track those automatically and use them in analytics. We track the number of conversations you have participated in, the duration of each engagement, the quality of the conversation content, and other relevant metrics.

Timer since the last customer message — There is no timer in Live Conversations. However, we track very detailed performance metrics on time to answer and show conversations that require attention in the reporting.

Guidance for Team Leaders

As the Chatbot process is being moved to Salted, TLs are requested to regularly monitor the queue in the Salted Live interface to ensure no contacts are missed.